Moving Checklist for Out of Town Moves
It’s really never too soon to begin planning for a move, and veteran movers have found that a comprehensive timetable and checklist is the best strategy to ensure a smooth relocation. It’s also a great way to involve the entire family in the move and to spread some of the responsibilities to each person, including your children. Moreover, as the weeks roll by, your checklist will help ensure that nothing has been overlooked or omitted from your planning, and that will go a long way toward relieving some of the anxiety a move can bring on.
Immediately After Entering Into An Unconditional Purchase For Your New Home:
- Contact movers and schedule appointments for quotes on your move. Remember they are only giving you an estimate. Look for price guarantees. Read testimonials and check references. I am happy to refer you to reputable moving companies in our market. Just ask.
- If some of your goods are to be stored, make the necessary arrangements now…..check in with me for our discount with local storage companies
- Verify the time on your closing day that you will be receiving keys for access into your new home, to avoid any extra costs that may be incurred due to movers waiting for access.
- Collect important papers (agreements of purchase and sale and related documents, insurance papers, wills, deeds, stock, etc.). Tip: When your sale is finalized, I will give you a valuable documents binder in which you can store all of these documents together….
Eight Weeks Before Closing
- Organize and start packing items from your attic, basement, storage shed, etc.
- Start to use up things you can’t move, such as frozen foods and cleaning supplies.
- Begin to inventory and evaluate your possessions. What can be sold or donated to a charitable organization? What haven’t you used within the last year?
- Plan a garage sale to sell unneeded items or arrange to donate them to charity.
- If moving to a new community, contact the your children’s new school to register them, as well as connect with any clubs or associations to transfer/activate membership.
Six Weeks Before
- If you are being relocated by your employer, verify what expenses and responsibilities are theirs and which are yours.
- Contact your accountant for information on what moving expenses may be tax-deductible
- Make a list of everyone you need to notify about your move: friends, professionals, creditors, subscriptions, etc.
- Obtain a subscription to the local paper in your new community to familiarize yourself with local government, community, and social news and activities.
- Locate all auto licensing and registration documents.
- Contact schools, doctors, dentists, lawyers and accountants and obtain copies of your personal records. Ask for referrals where possible.
Four Weeks Before
- Notify the post office to forward mail to your new address as of the closing date.
- Arrange special transport for your pets and plants.
- Contact utility and related companies for service disconnect/connect at your old and new addresses. In Ottawa, contact the City of Ottawa for water and sewer, Enbridge for natural gas, and either Ottawa Hydro or Hydro One for hydro, depending on the location of your home (Ottawa Hydro serves most of Ottawa, except parts of Stittsville; Hydro One serves part of Stittsville and Ottawa’s surrounding communities)
- NOTE: remember to keep phone and utilities connected at your current home throughout moving day.
- Contact insurance companies (auto, homeowner’s or renters, medical, and life) to arrange for coverage in your new home.
- If you’re packing yourself, purchase packing boxes from your mover. Home Depot, Rona and Dymon Storage also have packing boxes available for sale.
- Pack items that you won’t be needing in the next month (off season equipment and clothes, etc).
Three Weeks Before
- Make travel arrangements and reservations for your moving trip.
- NOTE: don’t make plane reservations for the same day that you’re moving out. Delays may occur and other unexpected situations often arise.
- Arrange to transfer accounts from your local bank to your new locale.
Two Weeks Before
- Have your car checked and serviced for the trip. Also, make sure that your automobile is prepared (filled with the necessary antifreeze/coolant, for example) for the type of weather conditions you’ll be traveling in.
- Apartment/Condo Move: Book the elevator!
- Contact your moving company to review and confirm all arrangements for your move.
One Week Before
- Don’t forget to withdraw the contents of your safety deposit box, pick up any dry cleaning, return library books etc.
- Take pets to the veterinarian for any needed immunizations and get copies of pets’ records.
- Drain gas and oil from power equipment (lawn mowers, snow blowers, etc.)
- Give away plants not being moved.
- Prepare specific directions to your new home for your moving company. (Include your itinerary, emergency numbers, etc.)
Two to Three Days Before
- Defrost your freezer and refrigerator. Block doors open so they can’t accidentally close on pets or children.
- If you are moving major appliances, have them disconnected and prepared for the move.
- Pack a box of personal items that will be needed immediately at your new home. Have this box loaded last or carry it with you in your car.
- Organize and set aside those things that you’re taking with you so that they don’t get packed on the moving truck.
- Confirm arrival time of the moving truck, as well as to notify the moving company of any last-minute details.
- Make sure that someone is at home for any enquiries the movers may have with respect to your shipment.
- Record all utility meter readings (gas, electric, water).
- Read your bill of lading and inventory carefully before you sign them. Keep these – and all related papers – in a safe location until all charges have been paid and all claims, if any, have been settled.